Military accounting during the war: what do you need to know businesses

Many ask: who is responsible for the organization and maintenance of military accounting at the enterprise? What are the types of military accounting? What documents are needed for registration? What are the legal consequences of failure to comply with military accounting? NV understood these issues.

The Cabinet of Ministers of Ukraine by Decree No. 1487 of December 30, 2022 approved the procedure for organizing and maintaining military accounting of servicemen, reservists and conscripts.

Organization and maintenance of military accounting

Responsibility for organizing military accounting at enterprises rests with their managers (directors) as stated in paragraph 8 of the Procedure. Duties for military accounting at enterprises, institutions and organizations are entrusted to staff or personnel management employees. In the absence of such a position, these duties are entrusted to the person responsible for keeping the accounting case of employees.

Military accounting is carried out on the basis of the passport of the citizen of Ukraine and military accounting documents.

Hiring (or enrollment) and personal military accounting (city) territorial centers of acquisition and social protection of the population, the Security Service of Ukraine (SBU) or relevant intelligence units.

Military accounting includes records of conscripts, servicemen and reservists in district (city) CCC, SBU or relevant intelligence units are carried out in their personal presence. This is possible only if the passport of a citizen of Ukraine (Or a passport for traveling abroad during the Ukrainian Consulate) and a military accounting document, if it is issued and not lost.

Types of military accounting

Military accounting consists of records of conscripts, servicemen and reservists. Military records are kept at the place of residence, place of study and place of work. Depending on the volume and detail, such accounting is personal-quality, personal and personal. By purpose – general and special.

Personal-quality military accounting provides for the collection and accounting of information (personal and official data) on military personnel, conscripted citizens, reservists for registered (registered) place of residence. This information is summarized in the accounting documents and entered in the Unified State Register of Servicemen, conscripts and reservists. Personal-quality military accounting rests on the respective district (City) CCC, SBU and relevant intelligence units.

Primary personal accounting provides for the collection and accounting of information on conscripts, conscripts and reservists at their place of residence within the respective administrative and territorial unit. In villages, towns, cities without corresponding district (city) CCCs rests with the executive bodies of village, settlement, city councils.

Personal accounting involves registration of such information at the place of work (services) or training of a person and rests with the heads of state bodies, local self -government bodies, enterprises, institutions, organizations.

Particularly noteworthy is the personal registration, which in the current conditions is the most relevant for economic entities.

Features of personal military accounting at enterprises

In order to ensure proper personal registration, employees of the personnel service or person authorized to keep records of employees must check the presence of a military accounting document or information contained there in the citizens of Ukraine. This inspection can be done with the help of a mobile app, and the military accounting rules must be notified to the employee for personal signature.

Personal military accounting at enterprises is maintained by the lists provided for the Procedure.

Annually until January 25 (As of January 1), responsible for military accounting must draw up personal military accounting lists and operational accounting data at the enterprise. These documents are signed by the head of the enterprise and the person responsible for the military accounting and are registered in the accounting service.

Personal lists of military accounting are drawn up separately for the following groups:

• The first group is a list of personal military accounting (reservists);

• The second group is a list of personal military accounting of ordinary, sergeant and senior conscripts (reservists);

• Third Group – List of Personal Military Accounting (reserve);

• The fourth group is a list of personal military accounting of conscripts.

The lists of each group shall be added to the file with copies of military accounting documents of conscripts, servicemen and reservists.

The separate case contains copies of military accounting documents of citizens withdrawn from military accounting in the Tax Code, the SBU or the relevant units, except those who have reached the age of being in stock.

Personal Lists of Military Accounting and Data Operations The conscripts, conscripts and reservists are maintained in electronic and/or paper form.

After issuing an order for hiring or dismissal, as well as in case of change of accounting data of an employee, which is maintained personal military accounting, it is obliged to send this information to the CCC, SBU or relevant intelligence units within seven days.

In addition, the order puts the following responsibilities on enterprises:

• notification of conscripts, conscripts and reservists at the request of the CCC, SBU or relevant intelligence units about their call and ensuring their timely arrival;

• providing at the request of the relevant CCC, SBU or relevant intelligence units of data on persons for whom they maintain personal military accounting;

• ensuring the completeness and accuracy of accounting information entered on the personal lists of military accounting;

• periodically check the personal military accounting lists with records in their military accounting documents in accordance with the Procedure;

• amending the personal military list in accordance with the Procedure;

• acceptance in accordance with the Procedure of Military Obliva documents from military, military servicemen and reservists for submission to the Tax Code, SBU or relevant intelligence units for reconciliation with credentials and registration of military reservations during mobilization and wartime;

• registration of documents necessary for the service of military service for mobilization and wartime;

• constant monitoring of compliance with military accounting rules in accordance with the Procedure;

• maintaining and storing the magazine of the results of the audit;

• Compliance with other mandatory rules of the order.

Responsibility for breach of military accounting rules

For violation of the military, military and reservists, the rules of military accounting provide administrative liability under Article 210 of the Code of Administrative Offenses, depending on the composition of the offense – a fine of 17 thousand to UAH 25.5 thousand.

For violation of the legislation on defense, mobilization training and mobilization, it is envisaged to impose an administrative fine from 34 thousand to 59.5 thousand UAH (Art. 210–1 KUPAP).

Evidence from the capture of military personnel, conscripts, reservists, after receiving a warning of the Chief of the Tax Code, SBU heads or relevant intelligence units, entails criminal liability in the form of a fine of 5100 to 8500 hryvnias or correctional labor for a term of up to one year. Evasion of conscripts or reservists from performing military training duties (special) entails a fine of 8500 to 11900 hryvnias or correctional work for a term up to two years.

Evidence from conscription during mobilization or in a special period, depending on the severity, entails criminal liability with imprisonment for a term of three to five years.